École South Park School

Home of the Stingers

PAC - Duties of Office

The Chairperson shall:
  • Convene and preside at membership, special, and executive meetings
  • Ensure that an agenda is prepared and presented
  • Know the constitution and bylaws and meeting rules
  • Know where to find resources to assist members
  • Appoint committees where authorized to do so by the executive or membership
  • Consult PAC members regularly
  • Ensure that the PAC is represented in school and school district activities
  • Ensure that PAC activities are aimed at achieving the objectives and purposes of the organization
  • Be a signing officer
  • Submit an annual report
The Vice-Chairperson shall:
  • Assume the responsibilities of the Chairperson in the Chairperson’s absence or upon request
  • Assist the Chairperson in the performance of his/her duties
  • Accept extra duties as required
  • Be a signing officer
  • Submit an annual report
The Secretary shall:
  • Ensure that members are notified of meetings
  • Record the minutes of general, special and executive meetings
  • Keep an accurate and up-to-date copy of the Constitution and Bylaws and have copies available for members upon request
  • Issue and receive correspondence on behalf of the organization
  • May be a signing officer
  • Safely keep all records of the Council
  • Submit an annual report
The Treasurer shall:
  • Be one of the signing officers of the executive
  • Receive all funds for the Council
  • Disburse funds authorized by the executive or members
  • Maintain an accurate record of all expenditures of the Council
  • Give a report of all receipts and expenditures at all general meetings
  • Deposit all funds collected on behalf of the Council in an account at a recognized financial institution approved by the PAC
  • Make books available for viewing by members upon request
  • Have the books ready for inspection or audit annually
  • With the assistance of the executive, draft a budget and tentative plan of expenditures per year
  • Ensure that another signing officer has access to the books in the event of his/her absence
  • Submit an annual financial statement at the Annual General Meeting of the Council
The District PAC Representative shall:
  • Attend PAC and DPAC meetings
  • Seek and give input on behalf of the PAC to the DPAC
  • Report back to the PAC
  • Submit an annual report to the PAC
Members at Large (Committee Representatives)
  • Serve in a capacity to be determined by the Council at the time of their election, and at other times throughout their tenure as the needs of the Council require
  • Submit an annual report
The Past Chairperson shall:
  • Help smooth the transition between Chairpersons
  • Assist, advise and support the Council
  • Provide information about resources, contacts, and other essential information to the Council
  • Act as a consultant for the Chairperson
  • Chair the nominating committee
  • Submit an annual report
The School Planning Council (SPC) representative shall:
  • Be one of three elected SPC representatives
  • Represent and speak on behalf of the PAC at SPC meetings
  • Take direction from the general PAC membership
  • Report back to the PAC at general meetings