École South Park School

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Roles of the PAC

Parent Advisory Council

As a parent or guardian of a child at South Park you are automatically a member of the Parent Advisory Council (PAC). Your involvement is critical to the overall functioning of the school. The PAC meets once per month at 7:00 pm in the Library. All parents are welcome!

Getting Involved through the PAC

As the year unfolds, you will find many ways to get involved; we encourage you to take advantage of the opportunities to help in your child’s classroom or to participate on one of the PAC  Working Groups.

The Chairperson shall:
• Convene and preside at membership, special, and executive meetings
• Ensure that an agenda is prepared and presented
• Know the constitution and bylaws and meeting rules
• Know where to find resources to assist members
• Appoint committees where authorized to do so by the executive or membership
• Consult PAC members regularly
• Ensure that the PAC is represented in school and school district activities
• Ensure that PAC activities are aimed at achieving the objectives and purposes of the organization
• Be a signing officer
• Submit an annual report

The Vice-Chairperson shall:
• Assume the responsibilities of the Chairperson in the Chairperson’s absence or upon request
• Assist the Chairperson in the performance of his/her duties
• Accept extra duties as required
• Be a signing officer
• Submit an annual report

The Secretary shall:

• Ensure that members are notified of meetings
• Record the minutes of general, special and executive meetings
• Keep an accurate and up-to-date copy of the Constitution and Bylaws and have copies available for members upon request
• Issue and receive correspondence on behalf of the organization
• May be a signing officer
• Safely keep all records of the Council
• Submit an annual report

The Treasurer shall:

• Be one of the signing officers of the executive
• Receive all funds for the Council
• Disburse funds authorized by the executive or members
• Maintain an accurate record of all expenditures of the Council
• Give a report of all receipts and expenditures at all general meetings
• Deposit all funds collected on behalf of the Council in an account at a recognized financial institution approved by the PAC
• Make books available for viewing by members upon request
• Have the books ready for inspection or audit annually
• With the assistance of the executive, draft a budget and tentative plan of expenditures per year
• Ensure that another signing officer has access to the books in the event of his/her absence
• Submit an annual financial statement at the Annual General Meeting of the Council

The District PAC Representative shall:

• Attend PAC and DPAC meetings
• Seek and give input on behalf of the PAC to the DPAC
• Report back to the PAC
• Submit an annual report to the PAC

Members at Large (Committee Representatives) shall

• Serve in a capacity to be determined by the Council at the time of their election, and at other times throughout their tenure as the needs of the Council require
• Submit an annual report

The Past Chairperson shall:

• Help smooth the transition between Chairpersons
• Assist, advise and support the Council
• Provide information about resources, contacts, and other essential information to the Council
• Act as a consultant for the Chairperson
• Chair the nominating committee
• Submit an annual report